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Facility Rental

RENTAL OF SCHOOL FACILITIES PROCEDURES, RULES AND REGULATIONS

The Shorewood School District encourages the maximum use of its indoor and outdoor facilities by making them available to the residents of Shorewood and organizations within the community.

When requesting the use of District facility space, please note:

  • A request needs to be submitted at least two weeks in advance of the requested date, or your request will be automatically denied.  
  • For events with over 100 people in attendance, requests must be submitted at least three weeks in advance.
  • If the applicant requests to change their facility reservation with less than a two week notice, and we are able to accommodate the request, a $10 administrative fee will be assessed per transaction.
  • Custodial charges will be assessed on the basis of request set-up and required maintenance care.
  • Other fees, like Personnel fees (Lifeguard, Supervisor, Tech Director and Tech Assistant), light fees, etc. are not included in the facility rental fee.
  • Payment must be made BEFORE the first use of the facility. If payment is not received in time, your reservation will be cancelled.

For more information, contact the Recreation Department directly at 414.963.6913 x4.

Office Hours

Monday - Friday: 8:00 am - 12:00 pm, 12:30 pm - 4:30 pm

The Recreation Department office is located on the first floor of the Administration Building at Shorewood High School, 1701 E. Capitol Drive, Shorewood, WI 53211.

HOW DO I REQUEST THE USE OF A DISTRICT FACILITY?

You must first use this link to register as a requestor in our facility reservation system, rSchool. Once you set up your account and it is approved, you can then log into rSchool using this link and specify the dates, times, and locations you would like to reserve. Please note that facility reservation requests must be made at least 2 weeks in advance, otherwise your request will be denied.

Please refer to the below tutorials for guidance with registering as a requestor and entering your facility reservations into rSchool. If you need any additional assistance, you may reach out to ngabrail@shorewood.k12.wi.us 

Requesters Guide

Requester Video Tutorial

HOW MUCH DOES IT COST TO RENT A DISTRICT FACILITY?

The cost of renting a District facility varies depending on the type of facility you would like to rent. For example, renting out the cafetorium at Lake Bluff Elementary is less expensive than renting out the VHE Pool. Rates also vary for Shorewood Residents and Non-Residents as well as community groups vs. individuals.

For a complete list of costs associated with renting out a District facility, click here.

Shorewood School District Fee Schedule

HOW DO I PAY FOR MY RENTAL?

After your request has been submitted and is approved, we will email you an invoice and instructions to make your payment which should be received by the Recreation Department office before your first day of utilizing the facility. If your payment is not received in time, your reservation will be cancelled. Please note that we can only take cash or check as payments for facility reservations at this time. 

IF I RENT FACILITIES FROM THE DISTRICT, ARE THERE ANY RULES OR GUIDELINES I HAVE TO FOLLOW?

Yes. Although the District encourages community use of its facilities, there are guidelines that must be followed. Click here to see all of the facility guidelines.

If you, or your organization, are renting out the SHS Football Field, click here to review the stadium-specific guidelines.

SHS Stadium Guidelines

Facility Rental Policies

IS THERE ANYTHING ELSE I SHOULD KNOW BEFORE RENTING DISTRICT FACILITIES?

Organizations or individuals may have the opportunity to provide an in-kind donation to the District in lieu of facility fees for the utilization of District facilities. Organizations or individuals that wish to donate equipment may receive credit to their account for up to 60% of the cost of the equipment or enhancement of current facilities during that fiscal year or season at the discretion of the District.

The possession and use of tobacco products, alcoholic beverages, illegal controlled substances or gambling of any kind on District property is strictly prohibited.   

In Kind Donation Form

HUBBARD PARK LODGE

The Shorewood Recreation Department DOES NOT oversee the rental of Hubbard Park Lodge or the park itself.  The Park use is on a first come, first serve basis. Village events have priority and users should refer to the Village Web Calendar for scheduled events. Hubbard Park users must also check with Hubbard Park Lodge to be sure there is not an event booked for that date.

Village of Shorewood: 414-847-2700

Hubbard Park Lodge: 414-332-4207